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Λήξη: 06/06/2018 Closed Έληξε η προθεσμία υποβολής των αιτήσεων

CEDEFOP

Assistant in Human Resources, Cedefop, Thessaloniki

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NOTICE OF VACANCY TO CONSTITUTE A LIST OF SUITABLE CANDIDATES OF AN ASSISTANT IN HUMAN RESOURCES

1. AGENCY INFORMATION
Cedefop is the European Agency to promote the development of vocational education and training (VET) in the European Union. It undertakes policy analysis and research and is a recognised partner in the policy and scientific debates on VET-related issues.
Operating at the interface of education and training and the labour market, Cedefop’s strategic objective is to enhance European cooperation in VET through evidence and expertise. Cedefop provides advice, research, analysis, information and stimulates European cooperation and mutual learning. It supports the development of VET and evidence-based policy-making in areas such as anticipation of skill needs, improving understanding about qualifications and skills to support mobility across borders and analysing trends in work-based learning and apprenticeships.
Cedefop works closely with the European Commission, the Member States, representatives of employers and trade unions, which are all represented in the Agency’s Governing Board.
For more information, please consult our website: http://www.cedefop.europa.eu.

2. ORGANISATIONAL CONTEXT
Cedefop employs approximately 120 persons. The working language is English. Cedefop offers a challenging environment with flexible work organisation and individual responsibility. As a learning and knowledge-development and sharing organisation, Cedefop provides good opportunities for continued professional development.
The successful candidate will work in the Human Resources (HR) service, reporting to the Head of HR. The HR service comprises 5 staff members and is part of Department for Resources and Support (DRS) which also includes Finance and Procurement, Accountancy, Information and Communication Technologies and Facilities.
The HR service provides a full range of centralised, comprehensive human resource management services for the employees of Cedefop and assists Cedefop’s management in attracting and retaining qualified employees.

3. JOB DESCRIPTION (DUTIES, TASKS, RESPONSIBILITIES)
We are looking to recruit a person with HR experience who can become operational very quickly. The successful candidate will support the team by providing administrative support and contributing to the correct implementation of HR processes in the areas of selection and recruitment, staff rights and obligations, administrative tasks as well as records management.
Specific tasks may include:
Support to selection and recruitment in line with Cedefop’s policies and procedures
• publication and dissemination of vacancy notices;
• correspondence with candidates;
• organisation of written tests and interviews;
• practical support to the selection boards throughout the procedure;
• ensure completeness of selection files, in line with established checklists;
• process spontaneous applications;
• practical support to the recruitment process, e.g preparation of job offers and contracts, organisation of pre-recruitment medical examinations of selected candidates, establishment of rights upon start of work of new staff members, creation of personal files.
Administrative tasks including rights and obligations
• process part-time/parental/unpaid leave requests;
• coordinate the annual appraisal and promotions processes;
• support the administrative procedures related to departure of staff;
• monitor compliance with Cedefop’s ethics and integrity framework;
• contribute to the effective functioning, collaboration and cooperation within the HR service.
Records bank management
• create paper files related to the above tasks;
• register electronic records in an established registration system;
• file electronic and paper records, applying established rules for records management in Cedefop.
Support to the Head of HR
• administrative support to the Head of HR as required.

4. ELIGIBILITY CRITERIA
To be considered eligible, applicants must satisfy all the following requirements on the closing date for submission of applications:
General conditions ( )
• be a citizen of one of the Member States of the European Union;
• enjoy full rights as a citizen;
• have fulfilled any obligations imposed by the laws on military service;
• be physically fit to perform the duties relating to the post( ).
Education ( )
• have a post-secondary education attested by a diploma
OR
• a secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years.
Language skills
• have a thorough knowledge of one of the languages of the European Union and satisfactory knowledge of another language of the European Union ( ).
Non-compliance with any of these eligibility criteria will result in the exclusion of the candidate from the selection process and the application will not be further evaluated.

5. SELECTION CRITERIA
Eligible candidates will be assessed against the following criteria:
Professional experience
• in addition to the requirement set out in section 4, candidates must by the deadline for applications have acquired at least three (3) years of full-time equivalent professional experience in some or all of the tasks described in section 3 above.
Professional knowledge, competences and skills
• ability to analyse, interpret and implement a wide set of HR rules;
• professional experience in HR-related tasks;
• very good organisational skills - i.e. the ability to properly and efficiently manage different processes and adhere to tight deadlines while respecting rules and delivering high quality results;
• very good team working skills - i.e. the ability to establish and maintain excellent working relations in a multicultural context both at team and individual levels;
• very good service orientation;
• excellent communication skills, both written and orally;
• high level of confidentiality, discretion and tact;
• very good knowledge of written and spoken English( ).
Technical knowledge
• very good command of computerised office tools (especially MS Office applications such as Word, Excel);
• experience in working with internet/web based tools, databases and electronic document management systems (EDMS).

6. ADDITIONAL ASSETS
• experience in applying EU Staff Regulations and implementing rules;
• good knowledge( ) of a third EU language, preferably French;
• professional experience in a multicultural environment;
• experience of processing HR-related data and following electronic workflows;
• filing and classifying HR records.

7. SELECTION PROCEDURE
Candidates are assessed against compliance with all the eligibility and selection criteria by the closing date for the submission of applications. Cedefop will invite for a written test ( ) and an interview around 10 of the most suitable candidates.
It is intended to hold tests and interviews in Cedefop’s seat in Thessaloniki, on 12 and 13 July 2018 (subject to change).
Candidates who take part in written tests and interviews must obtain a minimum total score of 60% to be proposed for admission to the list of suitable candidates.
The Selection Board’s work and deliberations are strictly confidential. It is forbidden for applicants to make direct or indirect contact with members of the Selection Board or for anybody to do so on their behalf. Infringement of this rule may lead to disqualification from the selection procedure.
The list of suitable candidates may be used as a reserve for recruitment, should a vacancy arise.
Applicants will be informed if they have been included in the list. Inclusion does not guarantee recruitment. The list will be valid until 30 June 2019. Validity may be extended.
8. CONDITIONS OF EMPLOYMENT
The contract is for three years with the possibility of renewal. The successful candidate will undergo a probation period of 9 months.
The terms of employment are those described in the Staff Regulations of Officials and in the Conditions of Employment of Other Servants of the European Union (cf. Articles 79 to 119 referring to contract staff). The successful candidate will be recruited in Function Group III. The basic monthly salary for FG III (8 step 1) is approximately € 2650. The salary is subject to a salary weighting (currently 79.9%) and a Community tax deducted at source but which is exempt from national taxation. In addition, staff members may be entitled to various allowances such as household allowance, expatriation allowance, dependent child and education allowances.
For any further information on the contractual and working conditions, please refer to the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Union, which are accessible at the following address:
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF

9. SUBMISSION OF APPLICATIONS
Applications must be submitted online by 6 June 2018 at 15.00 Greek time (CET + 1).
Applications sent by post, e-mail etc. will be rejected.
Cedefop highly recommends that you read the instructions to applicants and the frequently asked questions before you start filling in your application.
To register and apply, please go to the job opportunities section of Cedefop’s website (http://www.cedefop.europa.eu/en/about-cedefop/recruitment/vacancies), click on the name of the vacancy notice and follow the instructions. In addition to filling in the application form, you must also attach: (a) a detailed curriculum vitae preferably using the Europass format (https://europass.cedefop.europa.eu/cvonline), (b) copies of diploma and/or certificates and (c) a letter of motivation of not more than two pages.
Please note: The CV and letter of motivation must be provided in English.
Applications that are incomplete will be rejected.

10. APPEAL PROCEDURES
If a candidate considers that s/he has been adversely affected by a particular decision, s/he can lodge a complaint under Article 90(2) of the Staff Regulations of Officials and Conditions of Employment of Other Servants of the European Union, at the following address:
The Director
CEDEFOP
P.O. Box 22427
GR-55102 Finikas (Thessaloniki)

Any complaint must be lodged within 3 months after the candidate has been informed of the decision concerning his/her application.
Candidates also have the possibility to complain to the European Ombudsman. Please note that complaints made to the Ombudsman have no suspensive effect on the time period laid down in Article 91 of the Staff Regulations. Note also that, under Article 2(4) of the general conditions governing the performance of the Ombudsman's duties, any complaint lodged with the Ombudsman must be preceded by the appropriate administrative approaches to the institutions and bodies concerned.
11. PROTECTION OF PERSONAL DATA
Cedefop ensures that applicants’ personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (Official Journal of the European Communities, L 8 of 12 January 2001).
12. EQUAL OPPORTUNITIES
Cedefop applies a policy of equal opportunities and accepts applications without distinction on any grounds.
13. DECLARATION ON CONFLICT OF INTEREST BY CANDIDATES
The successful candidate will be required to sign a declaration on conflict of interest in relation to the specific position that might be considered prejudicial to his/her independence. Applicants must confirm their willingness to do so in their application.

Deadline for applications: 6 June 2018
Reference Cedefop/2018/02/CA
Type of contract Contract agent
Function group/grade FG III
Initial contract duration 3 years renewable
Place of employment Greece - Thessaloniki
Cedefop is organising a selection procedure to draw up a list of suitable candidates for the position of an assistant in Human Resources (HR).

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