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Λήξη: 23/05/2017 Closed Έληξε η προθεσμία υποβολής των αιτήσεων

INTERNATIONAL FEDERATION OF THE RED CROSS

Administration Assistant, Athens

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The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Title: Administration Assistant Location: Athens, Greece Type of Contract: Fixed Term contract
Application Deadline: 23 May 2017
Due to the nature of the operations, Applications will be processed as they come and the position maybe filled before the above deadline.

Purpose:
To provide efficient and cost-effective support in the field of the Administration services for the Migrant Movement Operation in Greece.

Key Responsibilities:
- Supporting on managing and maintaining budgets, as well as invoicing;
- Liaising with staff in others departments and with external contacts;
- Production and translation of documents in English and/or Greek language;
- Ordering and maintaining stationary and equipment, in coordination with logistics;
- Arranging travel and accommodation for staff and visits;
- Organizing and storing paperwork, documents and computer-based information;
- Using different software packages: Microsoft Excel, Word, Outlook, and Power point mainly.
- To maintain communications with the relevant departments of Federation Offices in Greece, Hellenic Red Cross offices and the Partner National Societies operating in the Athens area to ensure the timely and efficient response to the support requested from Logistics;
- Working with statistical data and reporting.
- Support any other administration or logistical task, when it is required.

Duties applicable to all staff:
1. Actively work towards the achievement of the Red Cross Movement's and operation goals.
2. Abide by and work in accordance with the Red Cross Red Crescent principles.
3. Perform any other work related duties and responsibilities that may be assigned by the line manager.

Requirements for the Role:
Education
- Diploma in Administration or similar.
Experience
- Experience in Administration and General Logistics.
- Proven ability on working with technologies.
- Previous working experience with humanitarian organisation will be an added advantage.

Languages
- English level B2 or above, Greek Native or Excellent Knowledge
Skills and Knowledge
- Medium level on Microsoft Office package.
- Good office organisational and secretarial skills
- Good computer skills
- Driving license type for manual gearbox cars is required. Driving test will be required.

Character Qualities
- High degree of integrity, discretion and personal conduct
- Flexible and adaptable to changing working conditions
- Self-motivated, proactive with good judgement and initiative
- Excellent interpersonal and written communication skills
- Ability to prioritise, meet deadlines and work under pressure
- Sensitive to diversity
- Attention to detail
- Demonstrated ability to work in a multicultural team
- Ability to organize a team and delegate.
- Good inter-personal skills
- Able to work under minimum supervision

Lateral relationships
- Establish and ensure effective working relationships with all Red Cross Movement staff.
Application Forms
Interested candidates should send English CV and Cover letter to the following e-mail address: hr.greece@ifrc.org Please mention the Position Title in the subject of the e-mail.
Only candidates who have valid work permits will be shortlisted; if they fit the other criteria. All CVs will be treated with strict confidentiality

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